What TSC Did After Teachers Flouted TPAD 2 and PC Guidelines
Following the full reopening of schools this year, teachers have been under pressure to cover the syllabus. This led to some of them rushing to fill the self-assessments and even appraisals without following the provided guidelines.
TSC was not happy as it was just in the first few weeks but some teachers already had appraisal marks yet the term was just beginning.
As a result, TSC responded by threatening to issue Show Cause letters to teachers who are not following the TPAD2 and PC guidelines.
However, it has to be pointed out that it is also TSC’s fault as the TPAD2 system allows entering of data and even appraisal even if the term is not over.
“It has come to our attention that the handling of TPAD2 at the teachers and school level has been mismanaged/mishandled.
“The current TPAD is for term and 2 and the system is open. TPAD has a calendar of activities that has to be strictly adhered to.
“It has been noted that teachers have done self-assessment to an extent that they are through with the term yet it is only week 3.
“This is done with the background that the Head of Institution is aware and it is against the TPAD calendar,” read a memo by TSC addressed to heads of schools.
TSC threatened that it will issue Show Cause letter to both school heads and teachers for not following the provided guidelines.
The commission revealed that individuals shall be held accountable for not adhering to the provided procedures.
“Note therefore that any teacher contravening the TPAD calendar shall be held personally responsible and disciplinary action taken against them.
We are keenly watching with the intention of serving show-cause letters to these teachers.
HOI’s will equally be treated the same for overseeing the wrong handling of TPAD 2.
Bring this to the attention of all teachers in your institution and you be notified hereof,” TSC said.
TPAD2’s appraisals are fully online.
The Commission issued a circular to teachers clarifying on PC (i.e. performance contract) and TPAD.
The Circular read as follows:
CLARIFICATION ON TPAD AND PC IMPLEMENTATION FOR TERM 2, 2021
Following the communication made to all County Directors vide memo Ref: TSC/DQAS/DIR/49/VOL.11/32 and subsequent opening of the TPAD online system on 11th January 2021, there have been numerous inquiries on the term 2 and term 3 TPAD implementation.
The Commission would like to make the following clarifications:
1. Performance Contract
Performance Contract for heads of the primary and secondary institution is available on the TSC website.
The heads of institutions are required to follow the PC Calendar of activities which also provides that the PC should be downloaded and signed as required.
Once this has been done, the heads of institutions are required to develop the Operational work plan which can be done on the TPAD online system.
2. Teachers Performance Appraisal and Development (TPAD)
Due to the complexities caused by the design of the TPAD Online system, it has been decided that all data, for both term 2 and term 3 be done on the term that is now open i.e. Term 2, 2021.
This means that teachers teaching grade 4, class 8, and form 4 can input the data on learners’ progress on the term 2, 2021 portal and not on term 2, 2021 as had earlier been communicated in the memo.
In this regard, all teachers are expected to fill term 2, 2021.
3. It has come to the attention of the Commission that some teachers have already appraised themselves and surprisingly have been appraised for term 2, 2021.
This is contrary to the TPAD Calendar of Activities which provides the TPAD process.
The Heads of institutions were required to have customized the TPAD calendar provided in the TPAD online system and shared these requirements with the teachers when the schools were opened.
4. Lesson Observation
The TPAD online system provides for lesson observation which should be done at least once a term.
However, it has been noted that some teachers have already uploaded data for the last term (term 2 2020) in the current term (term 2 2021).
This should be discouraged as it should be done for each term and as per the period of the term.
5. Missing schools
A list of schools missing from the TPAD system in your respective Counties should be submitted by 29th January 2021.
6. Mapping of schools
All teachers should be mapped in their respective schools, zones, sub-counties, and counties respectively.
These rights have been assigned to the County Director and the county ICT officers.
7. A list of teachers yet to appear on TPAD online system should be submitted by 29th January 2021 (Kindly provide their TSC numbers and workstations).
Teachers should also create their TPAD accounts and this will remedy this situation.
8. Schools with no administrators
The County Director should assign rights to teachers to act as deputies and heads of institutions so as to ensure that the appraisal process is completed at the school level.
9. Cancellation is done when there is inconsistency in the marks allocated and when there is suspicion of collusion between the appraiser and the appraise and is only carried out by the countersigning officer.
There have been cases where the teachers have complained about the cancellation of their appraisals.
Therefore, this function should always be done with utmost care and fairness.
10. Reversal
This option has been provided by TSC TPAD system administrators who can reverse a ‘not on duty’ procedure and also the appraisal especially when the teacher has chosen the wrong standards.
However, there have been many cases of ‘not on duty’ which requires the teachers to indicate reasons why they are not on duty such as leaves.
It should be emphasized that the ‘not on duty’ procedure is not a one-off button and therefore cannot be chosen by mistake.
Therefore, teachers should be asked to be keen as they fill in the appraisal.
Also recorded are the cases of teachers who have chosen the SNE standards.
Once the case is checked, it is noted that the teachers have already been appraised and even have a TPAD score.
Once an appraisal has been rated by the appraiser, it cannot be reversed.
Bring this information to the attention of your officers.
DR. MUGWUKU NTHAMBURI
DIRECTOR (QUALITY ASSURANCE AND STANDARDS)
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